The user can also still have valid licenses assigned, but as long as the block is on, he or she will not be able to access any Office 365 services at all.Įxample of a message displayed to the user who has been blocked from sign-in Option 3: Reset PasswordĪnother technique you can employ that is similar in terms of effort and impact is a change of password. This not only prevents the user to access the account like with the block above but also allows you to access user’s account if need be. That means no SharePoint, no OneDrive, no Email or other Office 365 services. Essentially the user won’t be able to use any of the Office 365 services. This option is the closest to deleting a user without actually doing so. What happens when you block sign-in for a user On the next screen, choose Block the user from signing in option and click Save.
When you check the box next to user’s name, click the Block sign-in box
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For example, in SharePoint, an unlicensed user will lose access to Delve and Teams and Office 365 Groups, but still will be able to access own OneDrive and SharePoint sites that user has access to already.Įxample of an App Launcher when the user has no Office 365 license Option 2: Block sign-in How to block sign-in It might be misleading, but when you remove an Office license from users, it does not mean they lose access to all the content. What happens when you remove a license from a user Switch all the licenses off and click Save.Next, check the box next to the user whose license you would like to remove, then click Edit next to Product Licenses.Option 1: Remove Office 365/SharePoint License How to remove a license from a user
Let me first explain all the options, and you decide which one is right in your situation. Depending on the circumstances and your internal policies, you might choose one over the other. But how do you deal with this in the context of Office 365? What would be the proper way to deactivate a user in Office 365 and SharePoint?īelow is a list of options available to you. It is an inevitable reality, and as you hire employees, I am sure you also deal with employees leaving the organization for one reason or another.
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